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    The number and formats of separate bills received each month from telecommunications vendors has multiplied many times over in the last 20 years. It is not unusual for even small to mid-size companies to handle hundreds or even thousands of bills every month.

    Develop an internal system for keeping track of account or

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    The amount of telecommunications information generated by a typical mid-size American company is staggering compared to 20 or more years ago. Today's telecom departments are inundated each month with invoices for local services, long distance, wireless, internet services, equipment leases, contracts, etc. Consistently organizing and processing this mountain of information can be overwhelming to even the most seasoned of telecom departments.

    Day-to-day management of telecommunications services and systems typically includes many tasks - authorizing payment of bills, allocating costs, modifying and/or optimizing facilities, controlling and curbing abuse, detecting and correcting problems, training, improving user productivity, etc.

    Effectively managing and controlling telecom costs is directly related to your organization's ability to efficiently manage and process monthly telecom information.

    First Things First: Get Organized

    The first step in managing telecom information successfully is to implement a compartmental system for staying organized. Operational information should be grouped into five major categories - account orders and bill tracking, inventory status, usage of system capabilities and carrier facilities, local and long-distance calling, and service and diagnostic information.

    Compartment #1: Account Orders and Bill Tracking

    The number and formats of separate bills received each month from telecommunications vendors has multiplied many times over in the last 20 years. It is not unusual for even small to mid-size companies to handle hundreds or even thousands of bills every month.

    Develop an internal system for keeping track of account or

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    g this mountain of information can be overwhelming to even the most seasoned of telecom departments.

    Day-to-day management of telecommunications services and systems typically includes many tasks - authorizing payment of bills, allocating costs, modifying and/or optimizing facilities, controlling and curbing abuse, detecting and correcting problems, training, improving user productivity, etc.

    Effectively managing and controlling telecom costs is directly related to your organization's ability to efficiently manage and process monthly telecom information.

    First Things First: Get Organized

    The first step in managing telecom information successfully is to implement a compartmental system for staying organized. Operational information should be grouped into five major categories - account orders and bill tracking, inventory status, usage of system capabilities and carrier facilities, local and long-distance calling, and service and diagnostic information.

    Compartment #1: Account Orders and Bill Tracking

    The number and formats of separate bills received each month from telecommunications vendors has multiplied many times over in the last 20 years. It is not unusual for even small to mid-size companies to handle hundreds or even thousands of bills every month.

    Develop an internal system for keeping track of account or

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    improving user productivity, etc.

    Effectively managing and controlling telecom costs is directly related to your organization's ability to efficiently manage and process monthly telecom information.

    First Things First: Get Organized

    The first step in managing telecom information successfully is to implement a compartmental system for staying organized. Operational information should be grouped into five major categories - account orders and bill tracking, inventory status, usage of system capabilities and carrier facilities, local and long-distance calling, and service and diagnostic information.

    Compartment #1: Account Orders and Bill Tracking

    The number and formats of separate bills received each month from telecommunications vendors has multiplied many times over in the last 20 years. It is not unusual for even small to mid-size companies to handle hundreds or even thousands of bills every month.

    Develop an internal system for keeping track of account or

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    system for staying organized. Operational information should be grouped into five major categories - account orders and bill tracking, inventory status, usage of system capabilities and carrier facilities, local and long-distance calling, and service and diagnostic information.

    Compartment #1: Account Orders and Bill Tracking

    The number and formats of separate bills received each month from telecommunications vendors has multiplied many times over in the last 20 years. It is not unusual for even small to mid-size companies to handle hundreds or even thousands of bills every month.

    Develop an internal system for keeping track of account or

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    The number and formats of separate bills received each month from telecommunications vendors has multiplied many times over in the last 20 years. It is not unusual for even small to mid-size companies to handle hundreds or even thousands of bills every month.

    Develop an internal system for keeping track of account orders and be sure that every bill can be easily retrieved and tracked. Use of a systematic control record for each account is essential for staying organized. Simple to complex software is now available commercially or you may choose to develop your own to suit your company's unique needs. Whatever option you choose, be sure that your system provides a complete visual status of each account onto a single display.

    Compartment #2: Inventory Status

    Maintaining and updating inventory records for all aspects of your telecommunications department is essential for achieving long term cost-reduction results. The term "inventory" applies not only to hardware, such as wireless handsets, but also to station assignments, station numbers, carrier facilities, and wiring.

    Large organizations will almost certainly use a software-based automated inventory control system. As with any system, the software is only as good as the data the system is fed. Before entering any information into an inventory database, a thorough audit and inventory analysis of equipment and services should be conducted. Failure to take the proper steps in setting up your inventory system will almost certainly result in flawed information from the outset.

    Compartment #3: Information Drawn From Systems and Carri

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