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    to fix it.' Letting the user know that you relate to the problem will let them know that you have formed some sort of personal attachment to their issue. Also, most users will realize that the problem isn't your specific fault, so emphasizing that you're willing to help them fix it actually lets them know that you are taking personal responsibility for the problem and
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    Inevitably, being a technical support contact, you are going to have to speak to a client, whether it's being the first point of contact and they have called you to report a problem, to get more information about a particular problem, or to let them know an issue has been resolved. Unfortunately, in my experience, most technicians do this the absolute wrong way.

    What's the wrong way, you ask? Well let me explain. For the purposes of this article, I will define a "user" as someone who has between 0 and 10 hours of total training of a particular product. Whether this means that they went to a night course on how to use Microsoft Word more effectively, or they looked at the sticker on their phone that tells them how to get their voicemail is irrelevant; they are not power users by any stretch of the imagination, just someone who knows enough to get by. Also, for our purposes the words "client" and "user" can be used interchangeably.

    Problem Description: User calls the helpdesk and says "I can't save my document to my network folder."

    What I almost always hear the technician ask is something along the lines of "Ok, and what server and share is giving the error?" There are so many things wrong with that sentence, I don't even know where to begin.

    1. As much as it may pain you to do so, empathize with your client, but don't sympathize. Start out replying by saying something like 'I understand how that can be frustrating, now let's see what we can do to fix it.' Letting the user know that you relate to the problem will let them know that you have formed some sort of personal attachment to their issue. Also, most users will realize that the problem isn't your specific fault, so emphasizing that you're willing to help them fix it actually lets them know that you are taking personal responsibility for the problem and w

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    hat's the wrong way, you ask? Well let me explain. For the purposes of this article, I will define a "user" as someone who has between 0 and 10 hours of total training of a particular product. Whether this means that they went to a night course on how to use Microsoft Word more effectively, or they looked at the sticker on their phone that tells them how to get their voicemail is irrelevant; they are not power users by any stretch of the imagination, just someone who knows enough to get by. Also, for our purposes the words "client" and "user" can be used interchangeably.

    Problem Description: User calls the helpdesk and says "I can't save my document to my network folder."

    What I almost always hear the technician ask is something along the lines of "Ok, and what server and share is giving the error?" There are so many things wrong with that sentence, I don't even know where to begin.

    1. As much as it may pain you to do so, empathize with your client, but don't sympathize. Start out replying by saying something like 'I understand how that can be frustrating, now let's see what we can do to fix it.' Letting the user know that you relate to the problem will let them know that you have formed some sort of personal attachment to their issue. Also, most users will realize that the problem isn't your specific fault, so emphasizing that you're willing to help them fix it actually lets them know that you are taking personal responsibility for the problem and

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    cemail is irrelevant; they are not power users by any stretch of the imagination, just someone who knows enough to get by. Also, for our purposes the words "client" and "user" can be used interchangeably.

    Problem Description: User calls the helpdesk and says "I can't save my document to my network folder."

    What I almost always hear the technician ask is something along the lines of "Ok, and what server and share is giving the error?" There are so many things wrong with that sentence, I don't even know where to begin.

    1. As much as it may pain you to do so, empathize with your client, but don't sympathize. Start out replying by saying something like 'I understand how that can be frustrating, now let's see what we can do to fix it.' Letting the user know that you relate to the problem will let them know that you have formed some sort of personal attachment to their issue. Also, most users will realize that the problem isn't your specific fault, so emphasizing that you're willing to help them fix it actually lets them know that you are taking personal responsibility for the problem and

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    hing along the lines of "Ok, and what server and share is giving the error?" There are so many things wrong with that sentence, I don't even know where to begin.

    1. As much as it may pain you to do so, empathize with your client, but don't sympathize. Start out replying by saying something like 'I understand how that can be frustrating, now let's see what we can do to fix it.' Letting the user know that you relate to the problem will let them know that you have formed some sort of personal attachment to their issue. Also, most users will realize that the problem isn't your specific fault, so emphasizing that you're willing to help them fix it actually lets them know that you are taking personal responsibility for the problem and

    The Changing Face of Business in the 21st Century
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    to fix it.' Letting the user know that you relate to the problem will let them know that you have formed some sort of personal attachment to their issue. Also, most users will realize that the problem isn't your specific fault, so emphasizing that you're willing to help them fix it actually lets them know that you are taking personal responsibility for the problem and will invest all of your resources into fixing it. The reason I use 'we' is to set the customer expectation that they will be involved and that you need their help. This is something I think is critical in setting customer expectations and allowing them to feel involved in the process. (Setting customer expectations is something we will discuss more in depth in a later article.)

    2. 'What server and share...' assumes that the user first of all knows what a "share" is, and secondly what server this 'share'-thing is on. Never assume that your user has any technical knowledge beyond what they've just explained to you in whatever technical or non- terms. Ask more user-friendly questions like 'Where are you trying to save to?' This will allow the user to respond in whatever level language they feel comfortable in. Also by listening to their response, you should be able to make a good guess as to their technical competency and tailor your next questions accordingly. The initial call is an excellent time to learn client lingo and educate the client on proper terms. While educating a client on proper terminology is something that we will focus more on at a later date, it is very important at this stage to note that the use of the exact words used by the client should be noted to determine where the issue lies. This is often how the user and technician get confused.

    3. She didn't say anything about an error, so don't assume one is showing up. Feel free to ask 'Is the

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