Suggest You - Writing Business Letters - Tutorial 2: Parts of a Business Letter

Parts of a Letter

Parker Morgan Finnigan
Lawyers
PO Box 2345
SYDNEY NSW 2000

[The part above is called the sender's address block]

29 October 2010

[This is, of course the date of the letter and it should be in long format]

Ms Janette Jameison
PO Box 34687
NORTH SYDNEY NSW 2005

[This is the Receiver's address block]

Dear Ms Jameison

[Complimentary address or opening]

CONTRACT WITH ACME FINANCE CORPORATION - OUR PPB:234/239/10

[Subject line - usually block letters and bold]

I refer to our previous correspondence requesting a copy of the contract between you and Acme Finance Corporation.

[The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial]

If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.

Please send us a copy of the contract at the earliest so we can get this matter under way.

Yours sincerely [Complimentary close] Small Business Spoiler - Procrastination
One of the most common issues that comes up for business owners is procrastination -wasting time, putting obstacles in the way of taking action towards goals, making excuses for delays, creating confusion/ ‘busyness’ etc. Procrastination is a self-defeating behavior.As human beings, we are adept at creating convincing language that allows us to rationalize taking specific action or not taking action. We become O Box 2345
SYDNEY NSW 2000

[The part above is called the sender's address block]

29 October 2010

[This is, of course the date of the letter and it should be in long format]

Ms Janette Jameison
PO Box 34687
NORTH SYDNEY NSW 2005

[This is the Receiver's address block]

Dear Ms Jameison

[Complimentary address or opening]

CONTRACT WITH ACME FINANCE CORPORATION - OUR PPB:234/239/10

[Subject line - usually block letters and bold]

I refer to our previous correspondence requesting a copy of the contract between you and Acme Finance Corporation.

[The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial]

If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.

Please send us a copy of the contract at the earliest so we can get this matter under way.

Yours sincerely [Complimentary close] How To Choose A Corporate Gift Basket
In recent years gift baskets have become extremely popular, with an increasing number of options available, plus a number of speciality baskets, such as golf enthusiasts, new baby and gourmet baskets. Another type of basket in great demand is the corporate gift basket.In choosing corporate gifts, a company has to decide what it is trying to achieve in giving the gift at all. Like any marketing decision (and let>This is the Receiver's address block]

Dear Ms Jameison

[Complimentary address or opening]

CONTRACT WITH ACME FINANCE CORPORATION - OUR PPB:234/239/10

[Subject line - usually block letters and bold]

I refer to our previous correspondence requesting a copy of the contract between you and Acme Finance Corporation.

[The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial]

If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.

Please send us a copy of the contract at the earliest so we can get this matter under way.

Yours sincerely [Complimentary close] Envelope Seals
Envelopes are used to dispatch important material, so details like a secure flap and seal are vital.There are many ways to seal an envelope. The simplest is with glue, which may need moisture to work while some are self-adhering with light pressure. Some gums can also be reused to close the envelope. Peel and stick envelopes are becoming more popular. A thin strip of paper is peeled off then the gummed area is equesting a copy of the contract between you and Acme Finance Corporation.

[The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial]

If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.

Please send us a copy of the contract at the earliest so we can get this matter under way.

Yours sincerely [Complimentary close] IT Support for Small Businesses - How to Build Your Business Without Breaking the Bank
Building a small business is hard work. In the initial period of most small businesses, one or two people are trying to do everything until the business grows enough to diversify functions and hire assistance. While you are trying to develop products and/or services, you are also trying to build infrastructure to support the business functions. Chances are, if you are the kind of person who is focusing on product ort on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.

Please send us a copy of the contract at the earliest so we can get this matter under way.

Yours sincerely [Complimentary close]

Parker Johannson
Principal Legal Consultant
PARKER MORGAN FINNIGAN

[Subscription block]

Supplementary Annotations

At the bottom of your letters you may have some or all of the following annotations:

Encl or Encl(3) [This advises that something is enclosed with the letter]

Att or (Att (3) [This advises that something is attached to the letter]

Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.

rh [If someone else types the letter for signature, his/her initials may appear underneath]

CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]

BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have

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