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Suggest You - What's on Your Meeting Agenda?
With the growing concern for security, there are plenty of associations and establishments that could benefit from an increase in the safety measures regarding employees, property, and information. Companies, small businesses, not-for-profit groups, and even schools should take advantage in enhancing the way they protect their interests. Below you will find a few suggestions that could help boost security for an array of different institutions:Photo ID SystemWhile high schools and large businesses may already utilize photo identification cards, smaller businesses and other associations might not have tapped into the convenience of such a tool. Some of the best photo ID systems are those that delegate varying levels of access according to your rank in a company. With the swipe of an electronic card, gaining entra
RSVP Requested: Please reply no later than April 19, 2007 with the names and contact information for the representatives from your group who will be attending, either on-site or remotely.
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So, What about the Meeting Summary?
The agenda and summary are the two anchor points for the whole meeting process. They represent the beginning (here's what we aim to do) and the end (here's what we did do).
To create a summary, you simply go down the agenda topics, record the key points, decisions, and action items, and voila! You have a summary. It's really not that hard, but it does take a little time and discipline.
The summary helps ensure that the valuable time people spend in meetings will not be wasted, as the recorded ideas can proceed to drive future actions and decisions.
A sample meeting summary appear
Let’s say you’re on a sales call.And in the back of your mind, you don’t care. Which is not to say you’re apathetic. It’s just that you’re relaxed. With yourself. With your product. With your prospect. So, you “don’t care” insofar as you’re not negatively affected by the thought of failure.If I don’t make the sale, no biggie, you think. You do the best you can, be yourself, and if you close the deal, great. If not, it’s cool. Onto the next prospect!So, what often happens?That’s right. You make the sale.Because when you care the least, you do the best.Now let’s say you walk into a bar.And in the back of your mind, you don’t care.Which is not to say you’re being cold. You’re just looking to have a good time, laugh, hang out with
Use Meeting Notices to Alert Your Attendees
Meeting notices act as an "early warning system" for your participants. You should use them regularly and give recipients plenty of lead time -- for example, at least a week. Avoid surprising people with a last-minute summons that disrupts their entire day. Be sure your meeting notice includes all key information:
1) Meeting date
2) Starting and ending times
3) Purpose and objectives
4) List of participants
5) Location with directions or access instructions, and
6) Proposed agenda
That way, everyone will know exactly what to expect, what to do, what their time commitment is, and what's in it for them!
Do All Meetings Need an Agenda?
You may be wondering whether an agenda is absolutely necessary. The answer is, it depends!
An agenda provides structure; however:
* the fewer the people involved
* the fewer the topics you'll have to discuss
* the longer the time you have available, and
* the lower your expectations are...
...the less you'll need structure to get something done. If, say, you're just going out for a long lunch with a few people to toss around some ideas on a single topic, and you have no real expectations for what you need to accomplish, then you probably don't need an agenda.
Conversely, if you:
* involve more people
* to discuss more subjects
* in a compressed time frame
* with some very specific expectations for the outcome...
...then an agenda is an indispensable tool to help people focus on achieving the desired results. Agendas not only prepare attendees for what to expect, they also keep the meeting focused, and make the summarizing aspects much easier.
A sample meeting notice and agenda appear below:
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Meeting Notice & Agenda
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Date: Thursday, May 17, 2007
Time: 9:00 a.m. to 2:00 p.m. PST (a working lunch will be provided). For remote attendees, start at 11:00 CST, Noon EST, and 5:00 p.m. UTC.
Purpose & Objectives: The Human Resources Department requests your participation to explore the personnel development needs of the company's centers of excellence in 2007-08. Based on the findings from this session, we will schedule follow-up events to fine-tune our planning process.
Requested Participants: Representatives from the following centers are asked to attend (or participate remotely via live Web seminar conferencing):
* Marketing/Sales
* Customer Service
* Product Development
* Quality Assurance
* Order Fulfillment
* Publications & Media Design
* Information Technology
* Training & Development
Location: The Cranberry Building, 246 South St., Room B18. Please park in the visitor area behind the building. You will receive parking validations at the meeting. Overnight accommodations and shuttle transportation will be arranged for participants flying in from other locations.
Remote Access Instructions: For those participating via Web seminar, use the standard company Web seminar link and access meeting #123456. You can listen using voice over IP (VoIP), or call the bridge line at +01-555-555-1212 and use access code 54545#. You will see all electronic slide presentations and can interact with the on-site meeting attendees through a Web seminar facilitator.
Proposed Agenda:
1. Overview and agenda review by the VP of Operations (30 min.)
2. Strategic Planning presentation (30 min.)
3. Brainstorming breakout sessions, with facilitators (90 min.)
4. Working lunch and reporting back to the main group (90 min.)
5. Discussion, wrap up, and a review of the next steps (60 min.)
Handouts will be available on the server 48 hours prior to the meeting. The meeting summary and recorded Web seminar will be available 48 hours afterward.
RSVP Requested: Please reply no later than April 19, 2007 with the names and contact information for the representatives from your group who will be attending, either on-site or remotely.
-------------------------------------------------
So, What about the Meeting Summary?
The agenda and summary are the two anchor points for the whole meeting process. They represent the beginning (here's what we aim to do) and the end (here's what we did do).
To create a summary, you simply go down the agenda topics, record the key points, decisions, and action items, and voila! You have a summary. It's really not that hard, but it does take a little time and discipline.
The summary helps ensure that the valuable time people spend in meetings will not be wasted, as the recorded ideas can proceed to drive future actions and decisions.
A sample meeting summary appears
Don't risk Your MortgageTaking out a an additional Mortgage, buying a car or making large credit card charges before you close could risk your loan commitment. Lenders run a second credit check before closing to check for new charges.Time to CloseClosing at the start of a month, the lender would need you to "prepay" the interest on your loan from day of closing to end of the month. Therefore, the cash you need to close would be more than if you close at the ending of the month. Talk with your lender about this.Buyers RemorseIt's general for buyers to feel stressed or remorseful during and after the purchase of a home, educating you about the buying process would assist reduce "buyer’s remorse". You would probably forget it soon after you move into your new home.
An agenda provides structure; however:
* the fewer the people involved
* the fewer the topics you'll have to discuss
* the longer the time you have available, and
* the lower your expectations are...
...the less you'll need structure to get something done. If, say, you're just going out for a long lunch with a few people to toss around some ideas on a single topic, and you have no real expectations for what you need to accomplish, then you probably don't need an agenda.
Conversely, if you:
* involve more people
* to discuss more subjects
* in a compressed time frame
* with some very specific expectations for the outcome...
...then an agenda is an indispensable tool to help people focus on achieving the desired results. Agendas not only prepare attendees for what to expect, they also keep the meeting focused, and make the summarizing aspects much easier.
A sample meeting notice and agenda appear below:
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Meeting Notice & Agenda
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Date: Thursday, May 17, 2007
Time: 9:00 a.m. to 2:00 p.m. PST (a working lunch will be provided). For remote attendees, start at 11:00 CST, Noon EST, and 5:00 p.m. UTC.
Purpose & Objectives: The Human Resources Department requests your participation to explore the personnel development needs of the company's centers of excellence in 2007-08. Based on the findings from this session, we will schedule follow-up events to fine-tune our planning process.
Requested Participants: Representatives from the following centers are asked to attend (or participate remotely via live Web seminar conferencing):
* Marketing/Sales
* Customer Service
* Product Development
* Quality Assurance
* Order Fulfillment
* Publications & Media Design
* Information Technology
* Training & Development
Location: The Cranberry Building, 246 South St., Room B18. Please park in the visitor area behind the building. You will receive parking validations at the meeting. Overnight accommodations and shuttle transportation will be arranged for participants flying in from other locations.
Remote Access Instructions: For those participating via Web seminar, use the standard company Web seminar link and access meeting #123456. You can listen using voice over IP (VoIP), or call the bridge line at +01-555-555-1212 and use access code 54545#. You will see all electronic slide presentations and can interact with the on-site meeting attendees through a Web seminar facilitator.
Proposed Agenda:
1. Overview and agenda review by the VP of Operations (30 min.)
2. Strategic Planning presentation (30 min.)
3. Brainstorming breakout sessions, with facilitators (90 min.)
4. Working lunch and reporting back to the main group (90 min.)
5. Discussion, wrap up, and a review of the next steps (60 min.)
Handouts will be available on the server 48 hours prior to the meeting. The meeting summary and recorded Web seminar will be available 48 hours afterward.
RSVP Requested: Please reply no later than April 19, 2007 with the names and contact information for the representatives from your group who will be attending, either on-site or remotely.
-------------------------------------------------
So, What about the Meeting Summary?
The agenda and summary are the two anchor points for the whole meeting process. They represent the beginning (here's what we aim to do) and the end (here's what we did do).
To create a summary, you simply go down the agenda topics, record the key points, decisions, and action items, and voila! You have a summary. It's really not that hard, but it does take a little time and discipline.
The summary helps ensure that the valuable time people spend in meetings will not be wasted, as the recorded ideas can proceed to drive future actions and decisions.
A sample meeting summary appear
Anyone involved in high value capital sales, such as enterprise software, will know life can be a roller coaster. One day everyone is on a high as a major deal is secured. Another day everyone is distraught when after many months of work, it comes to nothing. Losing out to another vendor is an accepted part of the game. More annoying is the situation where you have been told you are the preferred supplier - and after all the euphoria, nothing happens. Typically any enquiry reveals that the proposal is "still with the board", or "has been put back until next quarter". The reality is that it’s a dodo; kicked out because the project team failed to build a compelling business case for the investment and the resources have been allocated elsewhere. The vendor team only have themselves to blame. They should have identi
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Meeting Notice & Agenda
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Date: Thursday, May 17, 2007
Time: 9:00 a.m. to 2:00 p.m. PST (a working lunch will be provided). For remote attendees, start at 11:00 CST, Noon EST, and 5:00 p.m. UTC.
Purpose & Objectives: The Human Resources Department requests your participation to explore the personnel development needs of the company's centers of excellence in 2007-08. Based on the findings from this session, we will schedule follow-up events to fine-tune our planning process.
Requested Participants: Representatives from the following centers are asked to attend (or participate remotely via live Web seminar conferencing):
* Marketing/Sales
* Customer Service
* Product Development
* Quality Assurance
* Order Fulfillment
* Publications & Media Design
* Information Technology
* Training & Development
Location: The Cranberry Building, 246 South St., Room B18. Please park in the visitor area behind the building. You will receive parking validations at the meeting. Overnight accommodations and shuttle transportation will be arranged for participants flying in from other locations.
Remote Access Instructions: For those participating via Web seminar, use the standard company Web seminar link and access meeting #123456. You can listen using voice over IP (VoIP), or call the bridge line at +01-555-555-1212 and use access code 54545#. You will see all electronic slide presentations and can interact with the on-site meeting attendees through a Web seminar facilitator.
Proposed Agenda:
1. Overview and agenda review by the VP of Operations (30 min.)
2. Strategic Planning presentation (30 min.)
3. Brainstorming breakout sessions, with facilitators (90 min.)
4. Working lunch and reporting back to the main group (90 min.)
5. Discussion, wrap up, and a review of the next steps (60 min.)
Handouts will be available on the server 48 hours prior to the meeting. The meeting summary and recorded Web seminar will be available 48 hours afterward.
RSVP Requested: Please reply no later than April 19, 2007 with the names and contact information for the representatives from your group who will be attending, either on-site or remotely.
-------------------------------------------------
So, What about the Meeting Summary?
The agenda and summary are the two anchor points for the whole meeting process. They represent the beginning (here's what we aim to do) and the end (here's what we did do).
To create a summary, you simply go down the agenda topics, record the key points, decisions, and action items, and voila! You have a summary. It's really not that hard, but it does take a little time and discipline.
The summary helps ensure that the valuable time people spend in meetings will not be wasted, as the recorded ideas can proceed to drive future actions and decisions.
A sample meeting summary appear
In today's busy world, many people have difficulty managing their time and getting everything done. Some people are very busy, but they never manage to achieve the things they really want. Others never get anything done.Some people are late for everything in their lives and don't know why. Have you ever noticed that people who are late are always late – there is a pattern. The same is true for punctual people – they are nearly always punctual – they too have a patternThere are some basic steps that people can take to improve their chances of getting done what they want and need to get done. Here are 10 steps.1. Stop talking time - talk priorities. Time is finite – everyone has the same amount so there is no point in saying you don't have time – you do. What differs from one person to the next, is their pr
Remote Access Instructions: For those participating via Web seminar, use the standard company Web seminar link and access meeting #123456. You can listen using voice over IP (VoIP), or call the bridge line at +01-555-555-1212 and use access code 54545#. You will see all electronic slide presentations and can interact with the on-site meeting attendees through a Web seminar facilitator.
Proposed Agenda:
1. Overview and agenda review by the VP of Operations (30 min.)
2. Strategic Planning presentation (30 min.)
3. Brainstorming breakout sessions, with facilitators (90 min.)
4. Working lunch and reporting back to the main group (90 min.)
5. Discussion, wrap up, and a review of the next steps (60 min.)
Handouts will be available on the server 48 hours prior to the meeting. The meeting summary and recorded Web seminar will be available 48 hours afterward.
RSVP Requested: Please reply no later than April 19, 2007 with the names and contact information for the representatives from your group who will be attending, either on-site or remotely.
-------------------------------------------------
So, What about the Meeting Summary?
The agenda and summary are the two anchor points for the whole meeting process. They represent the beginning (here's what we aim to do) and the end (here's what we did do).
To create a summary, you simply go down the agenda topics, record the key points, decisions, and action items, and voila! You have a summary. It's really not that hard, but it does take a little time and discipline.
The summary helps ensure that the valuable time people spend in meetings will not be wasted, as the recorded ideas can proceed to drive future actions and decisions.
A sample meeting summary appear
Do you want to get a measurable response from your advertising, or do you want to generate awareness for your business? The answer to this question will direct you to a marketing strategy that generates new, interested prospects, or a branding campaign that creates awareness to an unknown number of prospects in your area.If you want to generate awareness so that people are aware of your business and may eventually come to your practice as a result of hearing and seeing your company name in various media, you better have a big bank account, because this form of marketing, which is also referred to as branding, is a very costly, time-consuming, and risky strategy.If you want to generate new leads, prospects, and referrals for your business then direct marketing will become your best friend. Direct marketing is ab
RSVP Requested: Please reply no later than April 19, 2007 with the names and contact information for the representatives from your group who will be attending, either on-site or remotely.
-------------------------------------------------
So, What about the Meeting Summary?
The agenda and summary are the two anchor points for the whole meeting process. They represent the beginning (here's what we aim to do) and the end (here's what we did do).
To create a summary, you simply go down the agenda topics, record the key points, decisions, and action items, and voila! You have a summary. It's really not that hard, but it does take a little time and discipline.
The summary helps ensure that the valuable time people spend in meetings will not be wasted, as the recorded ideas can proceed to drive future actions and decisions.
A sample meeting summary appears below:
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Meeting Summary
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
This is a summary of the Strategic Planning & Brainstorming meeting held on May 17, 2007. The Human Resources Dept. called the meeting to explore the personnel development needs of the company's centers of excellence in 2007-08. The following representatives participated...
Based on the findings from this session, we will schedule at least two follow-up events to fine-tune our planning process.
Summary:
* The meeting began with the overview and agenda review by the VP of Operations, followed by the Strategic Planning presentation given by the executive planning committee.
* The brainstorming breakout sessions surfaced a total of 47 major objectives from the centers of excellence, as follows...
* During the wrap-up and review session, 15 key action items emerged that Human Resources has agreed to investigate before the next scheduled planning session, as follows...
* Next Meeting Date: The next meeting will occur on the morning of June 14, 2007 from 9:00-12:00 PST. Further information about that event is forthcoming.
-------------------------------------------------
In conclusion, meeting notices, agendas, and summaries encourage participants to contribute in an enthusiastic and meaningful way. They provide a robust structure that can compensate for any other aspects of meetings that are less than perfect.
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